From:   Renée Renata Bergan <>
Sent time:   Friday, November 04, 2011 5:20:43 PM
Cc:   Joshua van Praag <>
Subject:   SPAM-MED: [GlobalRevolutionMedia] Crew call google list and Abe's wheel calendar


Keep your eyes out for 2 things:

-an  invitation for video and live stream media folks to join a crew call list serve.  
Pls join this group if you are a video producer, videographer, sound person or editor.  Live stream may want to join as well.  We'll use this list strictly for video crew calls and to organize abe's wheel.  NO DISCUSSIONS!  :)  We are doing this due to the excessive emails that this group list serve receives and then as a result, crew calls get lost in the shuffle.   THis list serve will also serve the purpose for the staffing of Abe's Wheel.  (pls see below for explanation of this).

-a google calendar invite for Abe's Wheel.  
Being a visual person myself, this seems like an easier way to organize the daily schedule over an excel sheet (BEST VIEWED WITH THE WEEKLY or MONTHLY SETTING).  I hope you all agree. PRODUCERS, PLEASE USE THIS to sign up for daily shifts and list your daily crew.  Pls note the first week is just an EXAMPLE, please try to follow this format when you enter your or your crew's info.  The only current position filled is David who is the monthly producer.  We still need 3 weekly producers (next one starts on SUNDAY), those weekly producers need to pick 7 daily producers and those daily producers need to pick their daily crew.  Producers should put out a call on the crew list for daily producers or crew, or contact folks directly from our crew call sheet (you may want to add yourself to this if you're not on it already).  I'm trying to locate this Joey person who sends out early am emails re: events for the day and have him add the crew call list to his email list so that producers know what's happening each day.

I've never invited a google group to a calendar or another list serve beofre, supposedly it's possible.  Pls LMK if you have problems signing up or don't receive the invite but are interested in either one.


(it is a wheel because of the rotation of responsibility)

This model is solely for daily content coordination and having people on the ground, not for special interest pieces or other projects (Fix will cover that in his proposal).

Each MONTH, one person will be responsible to (4 weeks, not one month, next one starts Nov.27):

1. FInd 4 people to be responsible each for one week of your month. 4 weeks = 4 people.

2. Assist those 7 people whenever they come to you with a question or in need of help.

3. Find the person who will take over your position the following month.

Each WEEK, one person will be responsible to (Starts on Sunday):

1. Find AT LEAST (but not limited to) 7 people to be responsible each for one day of the week. 7 days = 7 people.

2. Assist those 7 people whenever they come to you with a question or in need of help.

Each DAY, one person will be responsible to:

1. FInd 1-2 other people to help coordinate for the day. (Best to have someone in morning and someone in afternoon/evening).

2. Find shooters to be present on the day.

3. Make sure important events are covered.

4. Do their best to help build interesting content to go up on - Daily recaps are good, but each one should be unique and interesting.

5. Either attend the morning 9AM OWS check in meeting or have someone else attend and then convey such information at the 11AM production meeting.

6. Facilitate 11AM production meeting and engage new people.

7. Coordinate dumping footage onto drives.

8. Be in the media space, help answer questions from the public and manage the sign up sheet.

Things keep changing on a day to day basis, but with the wheel, there is a system in place to get your back, so people do not become overworked and burned out. The key is to keep the rotation going.

It is a good idea to have new people start off as a daily coordinator and then work their way up to weekly/monthly coordinator. This because you need to have some understanding of how things flow in the park and with the media team in order to assume wider levels of responsibility.

Link to online google doc -

Renée Renata Bergan